Planning an event can be a stressful experience because there are lots of factors to consider when trying to ensure the best experience for your guests. Knowing how to find a space that is just right for you can require a lot of research, so how do you know where to start? Thankfully, Shiloh Adventures has years of event planning experience. We are going to share our tips on how you can easily find the perfect event venue for your occasion.  


What Is An Event Venue?

Event venues are places where a special occasion or event can be held. These specially designed spaces can range from large and elegant ballrooms to small and convenient meeting spaces. All event venues are known for their flexibility, being able to accommodate a wide range of events from corporate events and conventions, to family reunions, weddings and much more. The venue you choose will have a palpable effect on determining the overall guest experience of your event, so it’s important to do lots of research and choose wisely.

Reasons To Rent An Event Venue

Renting an event venue for your occasion can make the difference between a successful event and a lackluster one. Renting an impressive venue sends a message to your guests that your event is well coordinated and worth attending. Not to mention amenities like catering and entertainment options are services that spaces can provide that make hosting at an event venue a no-brainer.  

What To Look For When Renting An Event Venue

Picking the perfect event venue for your occasion can be a daunting task as there are so many factors to consider. Thankfully, Shiloh Adventures knows how to provide perfect event venues for any occasion. Below are what we believe are the most important things to look for when you are trying to find the perfect space.

  1. Location

The location of your event venue is one of the most important things to keep in mind when planning. The look and feel of your location will play a huge role in how your guests experience your event. Besides just the look and feel of the location, it’s crucial to think about where your guests will be traveling from. Think about where you can host your event that will be convenient for everyone. If you are planning an event far from home, it’s a good idea to get familiar with the surrounding area and its transportation options. Having close proximity to major roads, highways, and public transportation can be a big factor. 

  1. Amenities

One of the biggest factors in choosing an event venue is looking at what amenities they provide, as each space can be very different in their offerings. The nature of your event will ultimately decide what services you need, but there are a few basic amenities you should be looking out for. Firstly, does the event venue have catering capabilities, or a kitchen, for providing quality food or snacks for your guests? 

Does your space have tables, chairs, and other decorations that you could use or rent for your event? Is there a dedicated janitorial crew for your space, or do you need to look for volunteers to help set up and clean up? Lastly, are there any technological requirements like projectors, speakers, and PA systems that your event may need? It’s important to know what amenities you require for your event, as well as what your possible event venues will provide to help you decide if a space is right for you.

  1. Maximum Capacity

There are many event venues out there that each cater to different amounts of guests. Once you have an estimate as to how many people will be attending your event, it is important to find a space that can also comfortably handle your guest count. If you are expecting a very large amount of guests, make sure your venue’s staff and facilities can comfortably handle that many people. On the other hand, some spaces have a food and beverage minimum for smaller guest counts, so it’s important not to book a space that is way too big for a smaller event. 

  1. Parking

Parking is a part of event planning that’s often forgotten. However, this seemingly small factor can have a huge impact on the guest experience if forgotten about. According to experienced planner David Moore, parking is often the very first and very last impression guests get of your event. Choosing a space in a downtown or urban place can pose a challenge when trying to find adequate parking for a larger guest count. On the other hand, it can be difficult to find paved parking in remote and rural locations. Either way, it is important to make sure you have a plan to reserve dedicated parking spaces for your required guest count, or provide alternative transportation for guests if dedicated parking is not an option. Upscale events may even require valet services. 

  1. Floor Plan

Although you may not have a solid plan for how your event space will be laid out until the day of, it’s always a good idea to have a rough estimate of how you need to organize your space. Guest flow can have a huge effect on customer experience, so it’s vital to identify any choke points as soon as possible and remedy them. More importantly, you need to make sure that there is plenty of space in your event venue to accommodate any planned activities and entertainment like stages and bars. 

  1. Acoustics

Every event venue is different, and it can be hard to imagine that the design of a space can really have that big of an impact on the acoustics, but it definitely can. According to Acoustical Surfaces, if you have a large, open space with hard walls, sounds being produced inside of it will bounce off and create echoes. This can make your space seem way louder than it truly is, ruining guest experience. It is important to find a space with good acoustics, or find ways to help mitigate echos like adding furnishings that can dampen and absorb sound. 

  1. Insurance

Some events won’t even do business with you unless you have insurance to cover your event. It’s important for both the planner and the event venue owner to consider what insurance coverage is right for your event. A general liability will cover most expenses for both parties, but you can also look into getting more specific coverage like liquor liability or cancellation coverage. 


Choose Shiloh Adventures For Your Next Event Venue

Whatever you need for your event, Shiloh Adventures boasts beautiful indoor and outdoor event venues that fit almost any occasion. From unique corporate events, to family reunions, and even weddings, the possibilities are endless! And thanks to our experienced staff at Shiloh Adventures, we help to make planning and executing your event as easy and seamless as possible. Look no further than Shiloh Adventures when planning your next event. 

Contact Shiloh Adventures

For inquiries and bookings, contact Shiloh Adventures to discuss how we can tailor our venue and services to meet the specific needs of your corporate event. Our dedicated team is ready to collaborate with you in creating a memorable and successful occasion for your business.

Location

448 NE 70th St, Oklahoma City, OK, 73105

Phone

405-858-7011

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